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PETALING JAYA: The integrity of data in land titles in Terengganu, Kedah and
Johor has been undermined following mistakes in data entry while migrating to
the e-Tanah system, the Auditor-General revealed.
In the state Auditor-General's reports released yesterday, the National Audit
Department evaluated the e-Tanah system in land offices in the three
states and found inconsistencies in titles, such as missing identity card
numbers or areas with no size stated.
In Terengganu, there were 26,262 cases of land titles not having the IC numbers
of their owners at the Kuala Terengganu and Marang land offices.
The report said the IC number was important in determining who the owner of the
land was, and found that the reason why the IC numbers were not entered into the
system was because they did not exist in the original hard copy.
Apart from this, there were also title registration dates that were entered into
the system that made no sense such as Nov 11, 1111.
In Johor, there were also mistakes in registration dates with 288 cases of
titles being registered on Jan 1, 1900.
The audit team also found that the computer-generated land titles then had
different dates from what appeared on the computer screen - which also differed
from the dates in the original hard copies.
“This means that the information in the system is not accurate and was also not
checked against the computer-generated land titles,” the report said.
In Kedah, there were inconsistencies such as leasehold titles having durations
of between 110 and 999 years while some computer-generated land titles stated
that RM0 needed to be paid for the land assessment.
In the Pendang and Kubang Pasu land offices of Kedah, it was also found that
there were 144,109 titles that did not list the addresses of the owners.
A detailed check into 14 of the land titles found that 11 of the original hard
copies also did not have the address of the owner.
The report also found that the system allowed staff members to make corrections
to land titles if the landowner realises something was wrong in the title.
However, instead of going through the proper process, applications for
corrections were made orally to those in charge of the database, with 6,448 such
cases in Kedah and Johor from 2004 to last year.
The Auditor-General said such “back-door” corrections had to stop as it allowed
for falsification of data and misappropriation.
In conclusion, the reports said that although the system managed to speed up the
process of converting and registering land titles, the many mistakes made in
data migration must be given serious attention.
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Circular No 304/2008
